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Cherry Oak School

Working Together for Success

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Cherry Oak School

Working Together for Success

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Governor Committee Remits

Below you will find the remits for our Committees

 

 

 

Health, Safety and Buildings Sub-committee 

Membership to be a minimum of 5 – Quorum 3 

Membership of the Committee 

Chair, Vice Chair and at least 3 other governors 

The Committee will meet at least termly 

Terms of reference 

1. The committee will elect a Chair and Vice Chair annually, usually at the first  committee meeting of the academic year. 

2. To review regularly the condition of the Federation’s buildings and to have  particular regard to Health and Safety Regulations 

3. To make reference to the Governing Body regarding issues of Health and Safety 4. To pay due regard to the Health and Safety issues relating to school trips and other  off-site activities that occur within the delivery of the curriculum 

5. To receive reports from the Executive Head Teacher on Health and Safety related  matters 

6. To review and monitor risk assessment procedures within the Federation 7. To receive reports from Federation’s Health and Safety representatives as and  when necessary 

8. To make recommendations to the full governing body relating to the upkeep and  development of the buildings and school sites. 

9. To perform the duties of accepting Non-Statutory Policies on behalf of the  Governing Body. 

10. For the Chair to take any urgent actions / decisions as required by the Executive  Head 

11. As the Buildings, Health and Safety Committee also co-ordinates the Federation  Resilience Team this should be an agenda item.at each meeting. 

Committee Chair 

The committee chair will be responsible for ensuring that : 

1. Meetings are called and conducted under the same rules which apply to the full  Governing Body 

2. The Committee will meet at least once per term 

3. All meetings will be minuted and will have an agenda circulated 7 days before the  meeting. 

4. The Committee will discharge its responsibilities as set out in the remit 5. The Committee will work closely with the Federation’s Leadership Team 6. Urgent actions outside the meeting to be taken by the Chair in consultation with  the Executive Head 

Discussed and agreed on 14-11-19 

 

Finance Committee

 

1.Membership 

The Committee shall consist of 5 governors plus the Executive Head Teacher in his/her voting capacity. The Committee can ask the Governing Board to appoint up to 2 non-voting members with appropriate financial skills. 

 

2.Quorum 

The quorum shall be 3 governors who are voting members of the committee, excluding the Executive Head Teacher 

 

3.Meetings 

The committee will meet at least 3 times per year. 

Any additional meetings will be called as necessary; at least 7 days notice must be given when calling a committee meeting. 

 

4.Minutes 

 

The Clerk to the Committee is Tim Bennett. In the absence of the Clerk the Committee can appoint a member (but not the Executive Head Teacher) to act as Clerk to the meeting. Draft minutes of the previous meeting will be distributed at least 7 days prior to the next meeting together with any supporting papers.

 

5.Chairing 

The Committee shall elect a Chair/Vice Chair annually, usually at the first meeting of the academic year 

5.2 

The Chair, in conjunction with the Executive Head Teacher, will be responsible for drawing up the agenda and sending it out to committee members at least 7 days in advance. 

5.3 

In the absence of the appointed Chair the Committee can appoint another member of the Committee to act as Chair for the meeting 

 

6.Reporting to the Governing Board 

6.1 

The Chair of the Finance Committee will report to the full Governing Board on the main decisions taken and any recommendations that the Governing Board needs to vote on. 

 

7.Areas of responsibility 

7.1 

The Committee will be responsible for the preparation and approval of the Annual Budget It will establish formal procedures and timetables for planning the budget and will require the Executive Head Teacher to produce estimates of expenditure and income sufficiently in advance of each financial year, even if the details of the school's funding have not been finalised, so it can determine priorities in accordance with the School Improvement Plan. 

It is the responsibility of the Finance Committee, in preparing the Draft Annual Budget, to work within the indicative budget, for the forthcoming year and for it to indicate clearly any use that it is proposing to make of contingency reserves and any surplus balances carried forward from previous financial years so that where appropriate, the Governing Board is fully informed of the final decision. 

7.2 

The Committee will receive Budget Monitoring Reports, from the Strategic Business Manager for consideration, prior to them being reported to the Governing Board. The Budget Monitoring Reports will include the following system reports 

• A Cost Centre Group Report or Account Summary Report or equivalent . A Virement Report, 

A system report showing cumulative expenditure of £10,000 or more with an individual supplier. Note: This must not be restricted to an 

individual financial year and may cross a number of financial years A Bank Reconciliation and Cash Flow Statement 

The Finance Committee will monitor income and expenditure throughout the financial year and provide an overview of the financial position of the school to Governing Board on at least a termly basis. 

7.3 

The Finance Committee will review virements and budget revisions made by the Executive Head Teacher to a maximum value of £9,999.99. 

7.4 

The Finance Committee will approve requests for virements and budget revisions between £10,000 and £24,999.99 per item. In the event of there being an emergency request the Chair of Finance will have the authority to approve such requests and then report back at the next Finance Committee meeting under 'Chair's Actions' 

7.5 

The Finance Committee will give the Executive Head Teacher responsibility for administration of the budget and its day-to-day control and monitoring. 

7.6 

The Finance Committee, with the Executive Head Teacher, will assess at least once a year, financial progress towards achieving the objectives in the School Improvement Plan and, consistent with this aim, will review projected expenditure for future years in accordance with the School Improvement Plan, working wherever possible on a three year rolling programme. 

7.7. 

The Finance Committee, on an annual basis, will adopt and agree to adhere to the Local Authority Financial Regulations and Procedures. 

7.8 

The Finance Committee, on an annual basis, will prepare and submit for discussion to the Governing Board, a Statement of Internal Control identifying any key areas of weakness within the financial control systems of the school and propose actions that need to be taken to address issues around financial control and probity. 

 

8.Expenditure 

8.1 

The Finance Committee will approve orders between £10,000 and £24,999.99 if within budget provision and subject to the receipt of three quotations, in accordance with the Local Authority Financial Regulations and Standing Orders. Orders of £25,000 and above will be approved by the Governing Board. 

8.2. 

The Finance Committee will ensure that where expenditure is likely to exceed the Public Contracts Regulations tendering limits of £181,302 for supplies and services of £4,551,413 for works, the tendering procedure will be implemented in accordance with the Local Authority Financial Regulations and Standing Orders 

8.3 

The Finance Committee will review all cumulative expenditure with suppliers in excess of £10,000. 

8.4 

The Finance Committee, on advice from the Executive Head Teacher, will review the financial implications on the budget of the Teachers Pay and Conditions document. 

8.5 

Receive the annual accounts and certificate of audit of the school fund and other voluntary funds held within the school. 

 

9.Payments 

9.1 

The Finance Committee will monitor compliance with the schools financial procedures, particularly with reference to segregation of duties between purchases and payment 

9.2 

Assess the school's insurance cover to ensure that it provides adequate protection against risks. 

9.3 

Review annually all current school contracts. 

9.5 

The Committee must ensure that the Local Authority Financial Regulations and Standing Orders relevant to financial management are complied with and will undertake periodic audits of the school's financial procedures and recommend appropriate corrective action. 

 

10.Assets 

10.1 The approval of the Committee is required for the writing off or disposal of any 

stock recorded in the Asset Register provided it's depreciation value has not reached nil. 

 

11.General 

11.1 Ensure the withdrawal of an individual if she/he has a pecuniary or personal 

interest in the business of the Committee. 

11.2 Agree to undertake training to keep up to date with national and local trends 

and policies. 

11.3 

The Committee is responsible for ensuring that the school undertakes a self assessment against the DfE Schools Financial Value Standard on an annual basis with particular reference to the governance arrangements and financial management roles and responsibilities. 

 

 

Personnel and Pay and Disciplinary Committee 

 

Committee Membership 

• The Committee shall consist of a minimum of 5 Governors with a quorum of 3. • Staff Governors shall not be permitted membership of the Committee. 

• The committee shall elect a Chair and a Vice Chair on an annual basis at the first meeting of the school year. 

• The Committee is to meet at least once per term 

 

Areas of Responsibility 

1. To delegate the appointment for Federation posts in line with the procedures set out in the Safer Recruitment Policy. 

2. To monitor the recruitment process to ensure that it complies with the Safer Recruitment Policy. 

3. To monitor, review and implement a pay policy for all staff employed in the Federation. To formulate and present proposals to the Finance Committee in relation to Staff’s pay, in keeping with the Federation’s Pay Policy. DFE requirements will be followed. 

4. To review and formulate the Federation’s staffing structure. 

5. To submit to the Federation’s Finance Committee the projected staffing structure for costings for the proposed staffing levels. 

6. To ensure that agreed LA and Federation procedures for performance management are carried out. 

7. To perform the duties of accepting the Non-Statutory policies on behalf of the Governing Body. 

8. To perform the duties of the Pay Committee, with the delegated duties :- 

(a) To ratify the annual pay progression for teachers (by 31st October at the latest) as set out in the Pay Policy, taking account of any recommendations made on the Performance Management Review statement in accordance with the approved Pay Policy. 

(b) To approve applications to be paid on the Upper Pay Range. 

(c) To ratify appropriate salary ranges and starting salaries for Lead Practitioners and members of the leadership group. 

(d) To approve annual pay progression for the Head Teacher (by 31st December at the latest) taking account ofthe recommendations made by the Head Teacher’s Performance Review panel, following the annual review. 

9. To monitor the Federation’s procedures for staff development. 

10. To monitor the Federation’s support for newly qualified teachers or newly appointed staff. 

11. To perform as the appropriate Governing Body Committee to participate in staff grievance procedures in line with LA guidelines. The Chair of governors is to be responsible for dealing with any grievance which would be inappropriate to be heard by the committee. 

12. To perform disciplinary functions as set out in the Model Disciplinary Policy for Schools 2009. 13. To monitor staff attendance (which will become a standing item on the agenda). 14. To monitor and review Capability Procedures. 

15. To monitor the recruitment process to ensure equal opportunities. 

16. For the Chair to take any urgent actions /decisions as required by the Executive Head and Heads of School. 

 

The committee will be responsible for ensuring that:- 

1. Meetings are called and conducted under the same rules applying to the Full Governing Body. 

2. The Committee will meet at least once a term. 

3. All meetings will have an agenda which is circulated 7 daysin advance and will be minuted. 4. The Committee will discharge its responsibilities as set out in the remit. 5. The Committee will work closely with the schools’ senior managers. 

6. Urgent action outside meetings will be taken in consultation with the Executive Head.

Teaching and Learning committee remit 

 

Committee membership to be a minimum of 5 - quorum 3 

Chair Vice Chair 

Members Executive Head Teacher 3 governors 

Committee to meet at least once per term 

The Chair and Vice- Chair to be elected at the first committee meeting of the academic year

 

Monitoring the quality of Teaching and Learning 

 Taking reports from the Executive Principal and delegated members of the SLT on the quality of teaching and  learning across the Federation 

Questioning the actions taken to ensure that all students are receiving the very best education that the  Federation can provide 

Supporting the SLT by the monitoring of internal and external systems and training for the verification of the  quality of teaching and learning. Ensuring that they are robust. 

Ensuring that the website and all policies are regularly reviewed and updated 

 

Assessment and outcomes 

Receiving reports from the Executive Head and delegated members of the SLT on the outcomes and student  performance across the Federation 

Understanding and interrogating the data presented to ensure that all students have the opportunity to  achieve or exceed their targets 

Ensuring that the Federation is performing in line with like institutions locally and nationally ► Monitoring the reporting of outcomes to individuals and through the website  

Supporting the staff in celebrating the achievements of all learners and education providers across the  Federation 

 

Curriculum 

Through the link governor monitoring the provision across the Federation in line with government  requirements and suitability for all learners to have access to a broad and balanced education 

Ensuring that all learners have access to age and ability appropriate SRE provision  

Monitoring the website to ensure that all stakeholders have access to clear information about what is being  taught at the schools/college and policies are regularly reviewed and published 

Ensuring equality of opportunity for all learners through policy review and monitoring of practice Pupil Premium

Monitoring the spending of pupil premium and other ring-fenced spending from the reports of the finance  committee 

Monitoring the impact of that spending through the annual reports and case studies provided by SLT

Ensuring that the website is compliant by publishing up to date policy and impact reports 

 

Behaviour 

Receiving reports from Executive Head Teacher and designated SLT members of serious incidents and the  interventions in place to support students with behavioural issues. 

Ensuring that systems and appropriate training are in place to support the safety and well being of students  and staff 

Reviewing and updating policy and website  

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